What is the "Business Manager" visa status?

The Business Manager visa is an essential residence status for foreign nationals who wish to establish or manage a company in Japan. However, if you intend to engage in activities outside the scope of this visa, you must obtain separate “Permission to Engage in Activities Other Than Those Permitted Under the Status of Residence Previously Granted.”
This article provides a detailed explanation of the requirements for obtaining the Business Manager visa, the application process, the necessity of additional permits, and how to acquire them. By understanding this information, you can smoothly navigate from obtaining the visa to conducting business activities in Japan.

What is the Business Manager Visa?

The Business Manager visa is a residence status designed for foreign nationals who plan to start a business or engage in managerial tasks in Japan. It is primarily intended for entrepreneurs and managers conducting business activities in Japan.

Eligibility: This visa targets foreign nationals managing a company or engaging in business administration in Japan. It is also available for sole proprietors.
Period of Stay: The visa is granted for 3 months, 4 months, 6 months, 1 year, 3 years, or 5 years, and it can be renewed periodically.
Scope of Work: While you can operate and manage a business within the visa’s scope, engaging in other types of work is restricted.

Requirements for Obtaining a Business Manager Visa

To apply for a Business Manager visa, applicants must meet specific requirements as either a business owner or a manager.

For Business Owners

Securing a Business Office
It is mandatory to have an independent business office in Japan. Home offices are generally not accepted; a dedicated business space is required. Proof, such as a lease agreement or permission to use the premises, must be provided.
Capital of at least ¥5 million or two full-time employees
Business owners must demonstrate sufficient funds for business operations. Typically, capital of at least ¥5 million is required. Alternatively, having at least two full-time employees satisfies the requirement. Documents such as bank statements or remittance records must verify the source of funds.
Business Plan
Submitting a detailed business plan is crucial. The plan should include financial projections, funding plans, business objectives, and future prospects. Detailed information such as the business model and market analysis will help demonstrate feasibility to the examiner.

For Managers

Proof of Managerial Experience
Applicants must provide evidence of prior managerial experience, generally at least three years. A resume, certificates, or recommendation letters may be required to verify past roles and responsibilities.
Clarity of Job Description
The specific responsibilities and authority of the managerial position must be clearly outlined. This includes information about the department or operations managed, number of subordinates, and organizational hierarchy.
Appropriate Salary
The salary must align with the responsibilities of the managerial role and be comparable to similar positions in Japan. This ensures financial stability for living in Japan.

Application Process for the Business Manager Visa

1. Drafting a Viable Business Plan

The visa application emphasizes the stability and sustainability of the business. The business plan should outline income and expenditure projections, growth prospects, objectives, and funding plans to build trust with the examiner.

2. Securing a Business Office

Arrange a dedicated business space in Japan. Residential spaces combined with offices are generally not accepted. Documents such as a lease or purchase agreement are required for proof.

3. Company Registration

Establishing a company involves multiple steps, including creating a seal, preparing and notarizing the articles of incorporation, obtaining proof of capital deposit, and registering the company at the Legal Affairs Bureau. Additionally, submit notifications to the tax office to finalize the company setup.

4. Obtaining Operational Permits (if applicable)

Certain industries require specific licenses to operate. In such cases, securing these permits before applying for the visa is essential. Begin this process early, as obtaining permits can take significant time.

5.Preparation of Visa Application Documents

A wide range of documents is required for visa application. Commonly required documents include.

A copy of the business plan
A certified copy of company registration
Application forms and supporting documents for Certificate of Eligibility (COE)

If company registration is incomplete, additional documents such as articles of incorporation, lease agreements, and financial statements may be required.

6. Submission to the Immigration Services Agency

Submit all necessary documents to the Immigration Services Agency (formerly the Immigration Bureau). Administrative scriveners or lawyers can also assist as representatives in

7. Visa Approval

Once the application is approved, the applicant will receive a notification, and a residence card will be issued. This officially grants the right to conduct business activities in Japan.

Required Documents for Application

The specific documents needed for the application vary depending on factors such as the company’s status and whether the applicant is a “business owner” or a “manager.”
Since requirements may change frequently, it is recommended to check the latest information on the Immigration Services Agency of Japan’s official website.
If you wish to consult a certified administrative scrivener (gyoseishoshi) for advice tailored to your circumstances, please contact the office listed below under “Inquiries.”

Immigration Services Agency of Japan – Residence Status “Business Manager”

Conditions for Renewing a Business Manager Visa

To renew a Business Manager visa, the following conditions must be met.

Continuity and Stability of the Business
The business must demonstrate ongoing stability and continuity. Documents such as profit and loss statements and balance sheets are critical to prove the business is operational and generating revenue. Generally, profitability is required. If the business is in debt for two consecutive fiscal periods, renewal may become difficult due to a lack of evidence of stability.
Compliance with Business Owner Obligations
Applicants must continue to operate their business in an independent office. Proof of compliance includes tax records, rental agreements for the business premises, and utility payment receipts. Additionally, proper arrangements, such as ensuring employees are enrolled in social insurance programs, must be in place.

Can You Obtain Permission for Activities Outside the Visa Scope?

The Business Manager visa typically does not allow activities outside business operations and management.
Applying for Permission to Engage in Activities Other Than Those Permitted Under the Status of Residence Previously Granted is generally ineffective for part-time jobs or side gigs, as such requests are rarely approved.

However, exceptions may be made for activities closely related to the applicant’s primary business role. These cases are evaluated individually, and approval depends on the specific circumstances.

Summary

The Business Manager visa supports foreign entrepreneurs and managers in Japan, offering significant benefits for conducting business. However, engaging in activities beyond its scope requires additional permission, and violations could result in visa cancellation or deportation.

Understanding and adhering to the necessary procedures ensures a secure and uninterrupted continuation of business activities in Japan.